In the previous versions of NAV, setting up Posting Groups can be very confusing and cumbersome for users. Setting up posting groups in NAV 2018 has been simplified by incorporating visual improvements, smart algorithm and better control.
There is now a visual indication of mandatory G/L accounts that must be set to handle specific posting scenarios. For example, in the General Posting Setup it defines who you sell to and buy from, therefore the Sales Account and Purchase Account shows an asterisk to highlight that these accounts are required when setting up the General Posting Setup.
Depending on the setup features that is enabled in NAV, those are the only accounts that will appear in the posting group setup card. For example, if the Discount Posting field in the Purchase & Payable Setup is set as No Discounts, then the posting group field Purch. Line Disc. and Purch. Inv. Disc. accounts as reflected in the screenshot below will not appear. This simplifies setting up posting groups by hiding the accounts in the setup page that are not required.
When creating new posting group combinations, the Suggest Accounts function can be used to automatically populate the G/L Account No. by using a smart algorithm that analyse existing posting setups and suggest a similar posting setup situation. The suggested G/L accounts can be manually changed if it does not fulfil the exact posting requirement.
It is now easier to maintain the Posting Group setup by checking the Used in Ledger Entries field in the Usage tab of the posting group card. A value will show in the field if the posting group combination is being used in some transaction. Those transactions can be drilled down and viewed by clicking the value. This provides a better control of whether the combination of posting groups can be deleted if it is not being used in posting transactions.
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Mike Arenas is Customer Support Manager at EBS. Mike has in-depth experience in Microsoft Dynamics 365 Business Central and NAV, with expertise in Manufacturing, Warehouse Management, Trade, Inventory Costing, Finance, and AR/AP modules. Customer support is Mike’s real passion and he particularly enjoys translating the intricacies of software support to an easy to understand approach to clients.