Cybercriminals continue to find more sophisticated ways in targeting businesses with Australians reporting more than $2 billion in financial losses. Scams that focus on business email compromise according to a report from the National Anti-Scam Centre has seen payment redirection fraud total $166.8 million in 2025.
Accounts departments add to their processes vigilent checks to pay close attention to any changes that may ring alarm bells, especially if they have received an email from the supplier saying their account details have changed.
EBS aims to provide peace of mind when processing supplier and vendor payments, utilising a range of strategies to ensure businesses do not find themselves compromised. In this blog, we look at how Microsoft Dynamics 365 Business Central localisation apps EBS Plus and Eftsure integration and Continia Document Capture do just that.
Continia Document Capture
Financial loss from Business Email Compromise (BEC) accounts for 15% of business cybercrime reports. Continia Document Capture not only eliminates manual invoice data entry, delivering significant time savings, but also provides an additional layer of protection against payment fraud.
During invoice registration, Continia can compare the bank account details on an incoming supplier invoice against the vendor record stored in Business Central. By configuring your document templates to capture and map vendor bank details, the system will automatically identify discrepancies and place a stop on processing, alerting your team to investigate before any payment is made.
How EBS Plus helps to manage vendor payments
When using EBS Plus, a user can run a Vendor Bank Account Change Log Report when undergoing the Vendor Payment process or at any time it is required. This report will highlight if any changes have been made to a Vendors’ bank account details, as well as the date the change was made and the user who made the changes. This report can be used to compare to any documentation provided by a Vendor to notify you of a change in their bank account details to ensure the details recorded on the Vendor Card are correct.
Vendor Bank Account Change Log Report
To run this report, search for Vendor Bank Account Change Log (ebs-plus) and enter a date range.
During the Vendor Payment process, the Detailed Payment Report(ebs-plus) can be run from the Payment Journals, which lists the Vendors’ bank account details recorded in Business Central on their Vendor Card, as well as details of the invoices being paid. This report can be used to cross-check with the Vendors’ bank accounts detailed listed on their invoices to ensure the aba file generated will have accurate information and funds will be paid into the correct account.
Eftsure Integration to Business Central
Another, more robust way to ensure you are paying the right people is to utilise the services of Eftsure to independently verify supplier bank account details against their database of suppliers to ensure secure payments. Utlising the Eftsure in Business Central app, you can directly manage supplier details, see in real-time the verfication status of suppliers and ensure that your payments are verified before they even go to the bank.
Enhanced Workflows
Included in EBS Plus is enhancements to the standard Business Central approval workflows. If the New Vendor Approval is enabled, when a new Vendor is created it will be marked as blocked and Purchase Invoices cannot be raised against the Vendor until it has been approved as per the workflow setup.
In addition to this, the New Vendor Bank Account Approval workflow can also be turned on, which means that any changes made to the bank accounts of existing Vendors will need to be approved before payments can be made to the Vendor.
Built in Audit Trails
The benefit of using a secure financial management system such as Microsoft Dynamics 365 Business Central is that a full audit trail is kept of any changes. Once a document is posted it cannot be changed or deleted. If an Invoice needs to be corrected, a Credit Note will need to be raised and applied to the Invoice. If a journal needs to be corrected, the reversal will be recorded in the G/L Registers archive, listing the date and time the reversal was processed, as well as the user who posted the reversal.
How to protect yourself from having your invoices intercepted
Cybercriminals have been taking advantage of people working from home, who’s security setup is lower when compared to being in an office environment. It is important that you have solid anti-virus software installed on your computer to detect any issues of malware hacking attempts and it is strongly advised to have two-factor authentication setup to ensure no unauthorised access to your systems.
Talk to EBS about how Business Central can be extended to improve your invoice processing, payment and workflows.