Setting up recurring purchase or sales documents allows you to save time in creating order documents by setting up an order template that you can select when raising an order to customers or vendors. This will be beneficial if you create documents with the exact information periodically. For example, when placing monthly order replenishments for office supplies or billing a standard charge to customers.
In this blog I will demonstrate how to setup Standard Purchase Codes and the same setup requirements apply when creating Standard Sales Codes.
Here are the tasks to create Recurring Purchase document:
STEP 1. Go to Departments > Purchasing > Order Processing > Setup. Create a Standard Purchase Codes and fill in the information that makes up the purchase order lines.
STEP 2. Assign the Standard Purchase Codes to the Vendor by opening the Vendor Card, click Navigate tab > Std. Vend. Purchase Codes and inserting the code as created in step 1.
Once the Standard Purchase Code is added to the vendor, you are now ready to get the Standard Purchase Code to the Purchase Order.
STEP 3. Create a new Purchase Order and enter the Vendor No. in the Purchase Order Header. Click Actions > Get. Recurring Purchase Lines.
In this page you will see all the Standard Purchase Codes that have been assigned to the vendor. Select the standard purchase code that you want to create and click OK.
STEP 4. All the lines that have been created from the Standard Purchase Code are automatically inserted into the Purchase Order lines.
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This post was written by Jonathan Martin, COO at Evolution Business Systems.
His expertise extends to software development, support, implementations and project management, he can envisage potential problems and identify them to improve the client experience and outcomes, like a mad scientist, behaviour, statistics and data are where he gets his insights from and lives by a golden rule to always start at the beginning as there are no shortcuts. Jonathan’s passion is to make a difference by assisting clients with their business problems.